º£½ÇÉçÇø Executive Board minutes - 1 March 2022

On

Date:

1 March 2022

Present:

Professor K Lamberts (KL) (in the Chair), Professor J Derrick (JD), Professor S Fitzmaurice (SF), Professor S Hartley (SH), Professor J Litster (JL), Professor C Newman (CN), R Sykes (RS), Professor G Valentine (GV), Professor M Vincent (MV), Professor C Watkins (CW)

In attendance:

Dr T Strike (TS), T Wray (TW), I Wright (IW), V Jackson (VJ) (item 1)

Apologies:

J Jones (JJ), Professor D Petley (DNP)

Secretary:

M Borland (MB) and Dr E Smith (ES)

  1. Quarterly Financial Results to 31 January 2022

    • (VJ in attendance for this item)

    • UEB received and noted the Quarterly Financial Results to 31 January 2022.

  2. Closed Minute and Paper

  3. Report of the UEB IT Sub-Group

    • (Meeting held on 27 January)
    • UEB considered and approved the Report. In particular, UEB:
      • Noted the progress and value delivered to date in Phase 3 of the Technology Enabled Strategic Framework (TESF).
      • Endorsed the revised TESF Phase 3 budget position and the balance between capital and revenue.
      • Noted ITSG’s consideration of the initial budget proposal for Phase 4 of the TESF, pending ITSG’s receipt of the full business case at its next meeting, which would be recommended onward to UEB.

  4. Report of the UEB Information Management & Security Group

    • (Meeting held on 9 February)
    • UEB considered and approved the Report. In particular UEB:
      • Noted IM&SG’s support for information management being identified as a strategic risk and opportunity to the º£½ÇÉçÇø, with a view to its continued inclusion on the Risk Register.
      • Approved IM&SG’s proposal for departments to be reminded of the Records Retention & Disposal Schedule and following this for the route to compliance being classified by a RAG rating and then audited.
      • Noted that after a successful pilot of the application of the Information Classification and Handling scheme by the º£½ÇÉçÇø Secretary’s Office to classify committee papers, HR and Corporate Communications would look to apply the scheme to their documents.

  5. Industrial Action: Report from Incident Management Team

    • UEB received and noted a verbal update on industrial action.

  6. Round Table

    • List of Risks
      • UEB received a list of potential risks for the university, students or staff related to the Russian February 2022 invasion of Ukraine.
      • The Vice Chancellors’ Advisory Group had considered research connections with Russia. Of the two research collaborations, one had closed and the second did not have any financial aspect.
      • The following was noted:
        • An update from the FVP Arts and Humanities on the current whereabouts within Russia of 10 students from the School of Languages and Cultures.
        • Russian staff and students might also require support at this time.
        • Guidance from the Russell Group had been requested.
        • From a governance perspective, it was noted that a breach of any sanctions could leave members of UEB and Council personally liable.
        • Risk Review Group would consider the risks from a broad institutional perspective.
      • It was agreed:
        • To develop a staff communications package providing as much clarity as was possible.
        • To provide a verbal update at the next UEB/HoDs meeting.
    • Other Round Table items
      • International travel: TW reported that some international students had contacted the º£½ÇÉçÇø to highlight issues with international flights to the UK.